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The Benefits of Outsourcing Your Facilities Management

Facilities Management

17/10/18 | Sally Wotton

Having a great Facilities Management system in place is one of the most important ways of ensuring that the day-to-day running of your business is efficient.

While traditionally Facilities Management was kept in-house, since the growth of technology it has been possible to effectively outsource these systems. As technology has developed and improved it has made it even easier and more efficient to outsource your business' Facilities Management, and today they can be operated as effectively externally as they would in-house; in fact, there are some added benefits to outsourcing your Facilities Management.


Operating your Facilities Management in-house can be costly, in terms of both money and time. Outsourcing it, however, will not only cut down on the amount of time your staff are spending on overseeing the running of your Facilities Management, but will also save you money in the long-term.

In-house systems and software need to be regularly updated to keep up with technological developments, which can often be expensive and time-consuming. Outsourcing your software, however, will take away the cost and hassle of maintaining your systems making the process a lot easier and cheaper.


A flexible Facilities Management system is vital for ensuring that it keeps up with changes within your company and industry. While in-house systems can easily stagnate, a good outsourced Facilities Management system will offer the flexibility needed to meet your individual business needs and changing requirements.

You will be able to pick and choose the services you need specifically for your company's requirements, meaning that you won't have to deal with any unnecessary software that is of no use to your business. This will mean your staff won't have to spend extra time and training learning to use systems that are of no use to your business' requirements.

Easy Access

Ensuring that you and those within your team have easy access to your Facilities Management systems is important. This doesn't just mean the ability to log onto your systems quickly, but also the flexibility to allow multiple user access, as well as enabling access from multiple locations meaning that you can access your Facilities Management whether you are working in the office, at home or on the move.

In addition to this, outsourcing your Facilities Management will mean that all your data, information and systems are in one location, again making it easier for you to find and access the relevant information quickly and efficiently.

KPI Monitoring

KPI performance monitoring is a vital aspect of ensuring that the Facilities Management systems you have in place are working efficiently. They enable you to set and evaluate targets and goals, ensuring you keep on track while also helping you to evaluate your existing goals and amend them to be more effective in the future.

KPI monitoring will also assist you in writing reports on your Facilities Managements' objectives and target achievements; this will not only help to keep your board updated with your Facilities Management but also enable you to set future goals.